Overview

The Executive Assistant will report directly to the CEO and is a high-impact role in supporting the efficiency and productivity of the CEO and executive team, and as a result, the success of an exciting, fast-moving company entering a phase of significant growth. A diverse role, the Executive Assistant will help the CEO (and the Executive team) with tasks such as arranging travel, arranging and facilitating meetings, diary scheduling; reviewing, prioritising and responding to emails and phone calls; organising and maintaining online document repositories; taking notes and communicating minutes from meetings and any other among other administrative tasks that help the executive perform their jobs.

Key tasks

Support the CEO

• Provide seamless, executive level support to the CEO and to the executive team as required
• Coordination of confidential calendars, inboxes, and travel management
• All correspondence and requests to effectively utilise the CEO’s time
• Meetings and events are proactively and proficiently scheduled and facilitated as required
• Assist as required on high-level projects and various administrative tasks
• Ensure CEO is fully prepared for all meetings and appointments

Support the Executive team

• Coordination of confidential calendars, inboxes, and travel management
• Assist as required on high-level projects and various administrative tasks

Manage the admin team

• Day to day line management of two Admin Assistants
• Ensure the efficient running of the Cambridge and Sedgefield office
  

Other

• Collects and prepares information for use in discussions/meeting of executive staff and outside individuals
• Prepares presentation materials for meetings
• Makes high-level contact of a sensitive nature inside and outside the company
• Works on problems of diverse scope
• Exercises judgement within generally defined practices and policies for obtaining solutions

Qualifications and training

• Previous experience of working as an Executive Assistant at C-Suite level
• Fully proficient with Microsoft 365 suite
• Degree or postgraduate qualification – advantageous

Skills and experience

Essential

• Exceptional time management and organisational skills
• Proactive and flexible attitude
• Ability to work autonomously
• Attention to detail
• Confident to handle details of a highly confidential and critical nature
• Proven ability to resolve complex challenges as they arise
• Diary management and meeting scheduling and facilitation
• Experience in taking minutes and supporting governance frameworks and management of online document repositories
• Powerpoint presentation and report preparation experience
• Experience in supporting external stakeholder engagement - including but not limited to customers, vendors, visitors and other dignitaries 

Advantageous

• Experience of organising events including small conferences
  

This is a fantastic opportunity to join a fast-growing, values focused business during a critical and sustained period of expansion.